Problem: The focus and design of many talent management systems does not serve its intentions.
(Note: See the attached PPT for a summary of this idea and to use as a discussion starter in your organization).

Context for this hack and story: Before I elaborate on the problem, here are the three experiences that came together to help me see this problem and the solution more clearly.
- Leaders and HR professionals want to create great workplaces: As an organization development professional, I work with a lot of leaders and HR professionals and I know that most deeply care about the health of their workplace and whether their employees find it satisfying. Although a relatively new term, I am convinced that “talent management” was born from love and a motivation to combat barriers getting in the way of building great workplaces.
- Researchers have given us a lot to think about in the field of talent management: I have noticed that there are hundreds, perhaps thousands, of interesting peer-reviewed studies published in the last five years on topics related to retention, turnover, succession, and employee satisfaction.
- Most people know that the reasons employees stay or go and whether they grow or stagnate are complex and numerous. For the last couple of years, I have been conducting an exercise during leadership training sessions that supports this assertion. I draw a long line on a large white board and ask participants to imagine that this line represents the employee life cycle from interest in employment to retirement or termination. Then I ask the entire class to walk up to the board and to write what most affects whether employees stay or go or are able to develop. Once they get started, the reasons begin to fly onto the board and when done number in the dozens. The board looks like a swarm (or cloud) of what most impacts retention and development. Interestingly, these training participants list many of the same impacts that we see being explored by researchers.
These three observations are important because I think they frame the initial problem very well – which is the apparent disconnect between the first point and the second two. As leaders and HR professionals we want talent management systems that build great workplaces but fewer of us are using what our experiences and researchers are telling us to make our systems more robust. Why is this?
The problem and the solution is systemic:
Let’s zoom out of the nitty gritty for a moment and look at the system from some distance. Taking a systems view of talent management is not new – heck, it is hard not to do. The notion of linking together efforts that improve retention and development is inherently systemic. But being systemic does not necessarily make for a robust system.
With a nod to Edward Lorenz and chaos theory, we know that starting points make a big difference to how a system behaves and evolves. Social systems have chaotic tendencies and are highly sensitive to preceding conditions and actions. Imagine the CEO who, during an otherwise amazing speech, inadvertently says something that offends one or more employees. Employees begin murmuring during the speech, continue in the days and hours afterward, the water-cooler chatter awaken seeds of discontent, and then crescendos with a full blown collapse of the workplace vibe and culture. His comment becomes the butterfly flap that causes a tsunami of doubt and disassociation.
How does this example relate to talent management? You’ve likely heard the saying, “if all you have is a hammer, everything looks like a nail.” What if talent management - as a function and potential organizational contributor – is our hammer? How we start, on what we focus, and how we define the system launches our trajectories and defines the scope possibilities for that system. The way we define talent management creates the context from which we will find problems, solutions, and measure our success.
What are the intentions of talent management? Organizations create their own definitions, but most share two fundamental goals. They want to improve the odds that employees will stay rather than go (retention). And they want employees to grow and move forward, rather than fall backwards or out of relevancy (development and succession). The bottom line intention of most talent management systems, then, is to create the conditions that make employees want to stay and that help them grow.
If you Google talent management, attend conferences where talent management is discussed, read the latest books about talent management, and scan recent research about talent management systems, you will likely come to the following conclusion about how most talent management systems are defined. Talent management is a sub-set of the HR function. Each organization might choose a different mix of HR discipline that fit into their talent management system, but most include recruiting, onboarding, engagement, performance management, development, and succession. The talent management system, in most cases, is a sub-system of HR and is owned by the HR team.
Before I get metaphorically pelted with tomatoes from my HR colleagues, let me acknowledge that talent management is often a critical part of the overall strategic plan and therefore owned, overall, by the senior leadership team, not just HR. This broader ownership is often ceremonial at best because the system is designed and set up to be a part of HR.
But let’s get back to the original problem statement that our talent management systems may not serve our intentions. One of the greatest risks we run when using the HR sub-system approach to talent management is becoming process bound – the process limits or gets in the way of focusing and performance.
Design makes a difference: How does this happen? How are talent management systems designed? The design starts with a question. Which question we ask makes a difference.
- Instead of saying: “Our intent is to create the conditions that make employees want to stay and help them grow, so let’s bring together, measure, and improve the functions of HR that most directly impact retention and development.”
- Why wouldn’t we ask: “Our intent is to create the conditions that make employees want to stay and help them grow. What most impacts why our employees stay or go, and develop and grow? What would a system look like that focused on these impacts?”
Do you see the difference between these two approaches? If you only look within the world of HR (hammer), your solutions will all look like HR programs (nails).
To illustrate my point about how the talent management system should not be contained within the HR sub-system of functions, here is a partial list of potential impacts to retention and development. A scan of the recent research and our own experiences can tell us a lot about what most impacts whether employees stay or go, and develop and grow. Here is a smattering of examples (see the reference section for these sources):
Affects of change (Feldman, 2007)
Benefits (Feldman, 2007)
Coaching and feedback (Rivenbark, 2005)
Commitment to change (Cunningham, 2006)
Compensation (Walsh, 2007)
Contribution (Admundson, 2007)
Creativity (Mayfield, 2008)
Emotional Intelligence (Dries, 2007)
Employee well being (Wright, 2007)
Flexible work arrangements (Heilmann, 2010)
Formal and informal connections, linkages (Harman, 2007)
Human capital investment (the employee’s) (Feldman, 2007)
Individual identification (Ashforth, 2008)
Induction to the culture (Lee, 2010)
Industry growth (Fledmon, 2007)
Innovation (Admundson, 2007)
Job challenge (Walsh, 2007)
Job complexity (Tracey, 2008)
Job content (Tracey, 2008)
Job fit (Dawley, 2010)
Job fits with other aspects of life (Harman, 2007)
Job rotation (Heilmann, 2010)
Job satisfaction (Wright, 2007)
Job strain (Harris, 2008, McAdam, 2006)
Macroeconomic conditions (Feldmon, 2007)
Organization fit (Scroggins, 2007)
Organization identification (Ashforth, 2008)
Organizational visibility (Heilmann, 2010)
Personal fit and social capital (Lee, 2010)
Position power (Kelly, 1998)
Predictability of time demands (Feldman, 2007)
Professional respect (Harris, 2008)
Recognition (Admundson, 2007)
Recruitment process (Heilmann, 2010)
Relationships with customers (Borzaga, 2006, Ball, 2009))
Responsibility (Admundson, 2007)
Self-efficacy (Ballout, 2009)
Senior manager actions (Heilmann, 2010)
Social comparisons (Eddleston, 2009)
Social support (Feldman, 2007)
Socialization tactics (Allen, 2006, Lee, 2010)
Supervisor leadership skills (Heilmann, 2010)
Support from supervisors (Harris, 2008, Dawley, 2010)
Transfer of knowledge (Heilmann, 2010)
Trust in top leadership (Rivenbark, 2005)
Unexpected or shocking events (Harman, 2007)
Work load (Tracey, 2008)
Work-life alignment (Parkes, 2008)
Work-life balance (Feldman, 2007)
This is not an exhaustive list of potential impacts and we could add dozens more to it. If you scan the list you will see items that would be addressed by the HR sub-set model of talent management and many that would not. For example, some people leave their jobs because they don’t like working for their boss. We could conclude that this concern would be covered in the development bucket of talent management. The reason that our workplaces have bosses for whom people don’t like to work, however, is more likely a result of poor accountability standards and practices. There are companies with world-class training programs who have jerk managers working for them. And there are organizations with fewer bad bosses who rely less on formal training. Here’s another example. There have been several studies that linked organizational changes (coping or strain) to turnover tendencies and skills growth. Very few talent management systems incorporate organizational change systems and practices. A few other impacts that do not fall under the HR sub-set framework include workload, trust in leadership, socialization, creativity, challenge, and complexity.
The bottom-line: Factors that impact whether employees stay or go, and develop and grow include those currently addressed by HR sub-set models of talent management and many that these models do not take into account.
If you have read this far, you might be wondering:
- Can or should the talent management system consider all these diverse reasons why employees stay or go, and develop and grow?
- As long as someone, somewhere, in the organization is concerned with these impacts does the talent management system need to be all encompassing?
- And if you are an HR professional, you might be thinking: I can only own what I can impact and measure, right?
- What about individual differences? Don’t we all have our own list of reasons why we stay or go, develop and grow? In fact, our reasons change over our career, right?
These are the right questions to be asking and here is one more.
Just because it’s more messy and complex to look at the whole system of potential impacts, should we adopt a narrow talent management model that might fail to cultivate the practices and environment that most engages our employees’ heart and minds?
aaron.brook
July 9, 2011 at 10:35pmYou have an interesting idea.
Maybe I can recommend you a three-stair management.
Three-stair management is a new model (or a new system) based on Maslow's hierarchy of needs.
The model is the same as ordinary stairs. The first step is called the management of regulations with special implication (discussed more fully in the part of solution). I use it to establish a high productive organization that can meet employees’ existence needs.
The second step is called the management of emotion with special implication. I use it to meet employees’ relatedness needs.
The third step is called the management of innovation with special implication. I use it to meet employees’ growth needs.
Then integrating first, second, and third create a new model of three-stair management. I use it to meet all employees’ needs (or Maslow's hierarchy of needs).
So three-stair management can be briefly summarized three points: First, I use the management of regulations to establish a company. Then I use the management of emotion to let employees love this company. And then I use the management of innovation to continue to improve this company.
Please note! A new model means at least two aspects of meaning (they are the key of this hack). On the one hand, every one of these three types of management is Indispensable. On the other hand, these three types of management must be complied fixed order, that is, bottom-up.
A new model,
A simple model,
An orderly model,
A dynamic model,
An open model,
Of course,
It is also a very useful model for various organizations!