Depending on what your business does, chances are you’ve thought about tracking your fleet as they move from client site to client site. Using a GPS tracking solution brings a number of benefits and if you’re direct enough, your employees will be up for it. But how exactly do you explain to your team members that you plan to track their movement? Here are a few steps you can take to make sure everyone is okay with it.
Help them understand it
One of the first things you need to do when introducing technology like this is explaining everyone how it works. Even though we live in the age of technology and most people are familiar with GPS software, your employees may not be aware of how you plan to use it. Familiarize your team with the functions of GPS systems and the benefits they bring. You can even have your employees take a test drive and see how they feel about it. When hiring new employees, you should also make certain they know how and why your company is using GPS. Make sure they’re fine with it before they take the job.
Work on relationships
If you want your fleet to keep operating smoothly, it’s critical that you maintain strong relationships with them. After all, having your staff finish their runs as quickly and efficiently as possible only helps you make a profit and grow your business. Adapting to this change may take some time and it’s up to you to provide your team with any help they need during this period. The best way to do it is to act like nothing has changed and explain everyone how your new GPS system also provides them with some extra security while on the road – which brings us to the next point.
Talk about safety
Another great thing about GPS tracking is that it can help increase driver safety. If you’re able to track everyone in your fleet, you’ll also be able to figure out if something has happened to one of your fleet members and send help. It’s also a good way to provide your employees with some guidance if they end up getting lost on a road they’re not familiar with. Talk to your employees about how a GPS tracking system helps them stay safe and why you’ll be keeping an eye on their movement. Choose quality fleet tracking software to ensure the data you collect is as accurate as possible.
Clarify your policy
No matter what kind of business you’re running, there need to be some regulations about how your team members operate. This is especially the case when it comes to using a GPS system. You need to come up with a set of rules and regulations about the GPS system and make sure everyone in the company is aware of them. If you use a software that helps your team stay connected, upload the rules and regulations file there. Just bear in mind that anything you come up with mustn’t interfere with your employees’ privacy. A poorly-designed GPS policy will only hurt your relationships with your team members.
As mentioned above, using a GPS system can do wonders for your business and having your employees actually use it can help your organization a lot. Therefore, it’s a good idea to encourage everyone to use their GPS devices whenever possible. The best way to do it? Give rewards to the employees who find ways to reduce their fuel use and save time. Do this and you’ll see more and more team members try to be efficient while on the road. It’s a perfect win-win situation as your employees get a bonus or a day off while your fleet’s efficiency improves.
There are numerous reasons why your business should be using fleet management software and track everyone in your team. If you’re still not using it, now is the perfect time to think about it. Follow the steps mentioned above and breaking the news about GPS to your team members shouldn’t be tough. In fact, they’ll probably be as happy about it as you are and work hard on making the most of it.