Hack:
Meetings Can be more productive, particularly with regards to engagement of participants and outcomes!
MeetingSphere creates a dynamic, collaborative environment where participants feel more involved in the discussion and more invested in the outcome. MeetingSphere is an online meeting tool with unique features designed to actively engage meeting participants, unleash creativity, uncover hidden opportunities, make better decisions and ultimately, accelerate the process of innovation.
For more information please visit: http://www.convergence.co.nz/meetingsphere
Are your meetings a bore or a chore?
In far too many organisations, the meeting process used to set strategy and arrive at key decisions is often seen as a less than productive use of valuable time, as meetings lack structure or the meeting tools used are not efficient.
Meetings cost money and with mixed or little engagement from staff they are merely attending meetings and not actually participating. The average employee has little understanding and input to the process, and is instead reduced to waiting for the output of the process. This tends to disempower the employee base, but perhaps most importantly, robs decision makers of the opportunity to capture enough quality ideas and suggestions
Meetings need to overcome hesitation from employee engagement, uncover hidden opportunities, generate a higher volume of ideas, solve difficult problems and accelerate the process of innovation. Flow needs to develop naturally with no awkward silences and more ideas discussed without self-censorship or group politics. Contributions need to build on each other past obvious solutions and new insights and a wider range of ideas can be considered.
Want your team to listen or contribute more ? Want to get more open and honest dialogue ?
Want to manage your talent more strategically and have meetings that staff want to participate in ?
Want clear reporting and action planning and tracking and a more happier and fruitful workplace ?
MeetingSphere is an online meeting tool with unique features designed to actively engage meeting participants, unleash creativity, uncover hidden opportunities, make better decisions and ultimately, accelerate the process of innovation. MeetingSphere creates a dynamic, collaborative environment where participants feel more involved in the discussion and more invested in the outcome.
Many organisations have seen significant improvement and results from this way of participation as they feel more involved in the process and more invested in the outcome.
Powerful modules
BrainStorming module can allow anonymity to ensure full and frank participation. Multiple simultaneous input saves time for faster progress. More honesty, more ideas, more manageable
Vote & Analysis module - using a range of voting criteria to uncover concensus or dissent - organisations can then focus on areas that (obviously) need more attention. Faster results, improved clarity, better prioritisation
Discussion module has the options for anonymity, individual or team participation. Several topics for simultaneous discussion. More engagement, teams listen and contribute more
Action Plan module - tasks are immediately defined and delegated leading directly to more productive outcomes based on accountable participation.
MeetingSphere is about achieving efficiency within the meeting as the ‘work’ is done using the module tools.
Things like strategy and planning, sales and marketing ideas can be agreed upon, RFP’s and proposals can be mapped in more detail and executive summaries can all be documented while relevant participants are present. With consistent documentation and action tools - MeetingSphere is proven in helping to avoid the common occurrence of failing to prepare due to other time demands so subsequent meetings have a more purposeful structure.
- Improved planning of meetings, including agenda construction, meeting format and invitations
- More effective use of meeting time = saving wage $$ with better productivity and use of that time
- Maximise participation through optional anonymous contributions
- Ensure best practice facilitation of meetings through pre-defined templates for specific scenarios [e.g. Sales Meetings, Product Development, RFP Response, Health & Safety Management etc.]
- Fast, secure simultaneous user participation supporting discussion of multiple topics, voting and prioritisation
- Ease of use to achieve unbelievable results
- Planning of action items with owners, priorities and deadlines
- Automatic and instant meeting report generation and distribution to participants via email
- Easy-to-use cloud or on-premise service with no need to install software
For more information please visit: http://www.convergence.co.nz/meetingsphere
Please view the following video clip for more information:
- Business MeetingSphere - designed for small to medium organisations
- Enterprise MeetingSphere - for those who require enterprise class scalability
- Managed Enterprise MeetingSphere Server - for those who require control over a dedicated server machine
- On-premise Enterprise MeetingSphere Server - Installable server software for deployment on the Inter- or Intranet
- Portable MeetingSphere Server - for full functionality without the need for Internet access
Available on per host subscription basis. After a one time setup cost the Host Subscription fee is all you pay.
Host an unlimited number of sessions, with as many participants as you wish, at no extra cost.
MeetingSphere is about achieving efficiency within the meeting as the ‘work’ is done using the module tools. Things like strategy and planning, sales and marketing ideas can be agreed upon, RFP’s and proposals can be mapped in more detail and executive summaries can all be documented while relevant participants are present. Following meetings have purposeful structure from consistent documentation through avoiding the common occurrence of failing to prepare due to other time demands
Thus MeetingSphere allows the users to ‘work in the meeting and not simply end up planning the work to be done after the meeting’.
| Kent Richardson Business Development Manager Convergence Limited
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 for IT Support, Application Development, Systems Integration VOIP & Mobile Solutions, IT Consultancy and Software Licensing visit us at www.convergence.co.nz |
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