Moving offices can be a daunting task, and many companies approach it with an "anything in the budget will do" attitude that can lead to frustrating times when the new offices turn out to be poorly located or badly serviced. Companies that dedicate the same amount of time and effort to their search as they would to finding a home, are more likely to find a new home for their business that will open up opportunities and lead to sustainable long term growth.
Moving offices can be a daunting task, and many companies approach it with an "anything in budget will do" attitude that can lead to frustrating times when the new offices turn out to be poorly located or badly serviced. Companies that dedicate the same amount of time and effort to their search as they would to finding a home, are more likely to find a new home for their business that will open up opportunities and lead to sustainable long term growth.
Location, Location, Location
Just like choosing where to live, deciding where to site your office is incredibly important. For example, if you are looking for office space to rent Derby could be a great choice. Located in the East Midlands, just 1hr 33mins from the centre of London by the fastest trains, and with easy access to the trunk road network for commerce with Manchester, Birmingham, Scotland and Europe, it's also just 12 miles from the international East Midlands Airport which has regular daily departures to Europe and America.
Of course, that means you're not based in Central London, but with high-speed internet links and excellent transport connections, you can do an awful lot with the money you save paying Derby prices compared to those in the middle of the capital!
Buildings, Buildings, Buildings
It’s probably possible to rent office space in the capital for the same as you pay in Derby and elsewhere, but would you want to? It's unlikely to be purpose-built office space with climate control, lift access, a shared reception desk, 24/7 site security and a flexible space that you can arrange to suit your company's mode of operation.
When your office space is a pleasant place to work your employees will be much more productive. If the offices have plenty of natural light, your staff will work harder and be happier, leading to fewer sick days and less procrastination. When you have the flexibility to keep teams together, rather than scattered across a selection of mismatched offices, they work together much more effectively.
Also consider benefits such as leases that include insurance, maintenance and, in rare cases, power and heating. You still have to pay for them if they’re not included, but it can be harder to budget and leaves you dealing with multiple contacts if something goes wrong.
Growing, growing, need to move again
Moving offices takes people away from their jobs. Many small to medium companies find it impossible to do without taking a company-wide break from operations to facilitate the move (whether they intend to or not).
Choosing cheap offices, for example, over a retail unit, could mean you’re limited when you outgrow that office space, forcing another disruptive move soon after the first one. On the other hand, choosing to move onto a business park may mean you can take on extra offices close enough to your existing ones that it’s just a matter of moving departments up a floor or down the corridor.
Visiting, Meeting and Greeting
Another point to consider is how many visitors you are likely to welcome to your new offices. Is it easy to find? Is there adequate parking (and is it secure parking)? What facilities are there for arranging conferences or hiring larger meeting rooms for seminars and demonstrations? Many business parks support their tenants through dedicated staff who can help organise room bookings and catering for gatherings large and small.
Getting it right when moving offices isn't rocket science – but it does require some care and research. Like everything else, the cheapest deal might not turn out to give the best ROI overall.